Staff Accountant

  • East Hanover
  • Pillar Care Continuum Administration
  • Full-time

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Maintain financial records for Agency’s Representative/Payee and HUD property accounts.  This includes but is not limited to initiating and recording cash payments and receipts for Consumer accounts (e.g. paying monthly rents, room & board charges, medical bills and distributing personal needs allowances) and reconciling their bank accounts on a monthly basis.  Recording activity in HUD property ledgers, analysis/reconciliation of these entities’ accounts, and assisting with the preparation of Annual PRAC Contract Renewals for existing properties.


  • Manages the financial records for the Agency’s HUD properties, including but not limited to operating, capital, and reserves. 
  • Review invoices submitted for payment by all HUD properties.  Oversee timely payment of these billings on bi-weekly basis.  Ensure clearing of interfund as necessary.
  • Maintain and record bank transfers for Replacement Reserve Accounts in accordance with HUD requirements.
  • Manages the financial services for the agency’s Consumers (Rep Payee) accounts including establishing new bank accounts as needed, setting up direct deposit of SSI and other benefits, initiating monthly personal needs allowance payments, disbursing and recording monthly payments for rent, room & board, and agency fees. 
  • Recording monthly rental income/receivables for main agency and HUD properties.  Ensure timely follow up on open receivables.
  • Reconcile general ledger accounts and bank accounts for all rep/payee consumers and HUD entities monthly.
  • Establishing contact with state and federal agencies to assure accuracy of agency records regarding consumer benefit receipts.    
  • Maintain communications with Social Security Administration and other agencies providing funds for consumers.  Complete necessary agency audits of consumer rep-payee account activity.
  • Maintain accounting records for payments to/from consumers and assure all spending is appropriate and properly documented. 
  • Prepare and submit HUD Renewal Submissions for all applicable properties to US Department of      Housing and Urban Development on a timely basis.  Follow-up with Account Executives to assure      timely approval and no gap in monthly payments.  Ensure proper application for Rent increases as needed.
  • Assist with preparation of various financial reports and analysis for management and board.
  • Assist Director of Budgeting and Purchasing in the development of the budget, forecast and other corporate financial reports as needed.
  • Assist with year-end audit and preparation of HUD Company IRS tax filings.
  • Other responsibilities as directed by Controller.


  • Bachelor’s degree (BS/BA) (Accounting Major a plus)
  • 3-5 years of recent accounting experience
  • HUD (Department of Housing and Urban Development) multi-family accounting experience preferred
  • Strong computer skills, including MS Office and Excel
  • Experience with spreadsheets and month-end closes
  • Strong analytical, critical and organizational skills
  • Knowledge of accounting terminology and practices
  • Ability to conduct research to answer fiscal questions
  • Secure and retrieve confidential information of a fiscal nature
  • Ability to establish and maintain proper working relationships both externally and internally
  • Maintain a safe working environment
  • Adhere to ethical standards, policies and procedures


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